Meeting Room/Group Use Policy

Meeting Room/Group Use Policy:

• The library Meeting Room is available for reservation on a first-come, first-served basis. Reservations must be made to a Library Director.
• The Library Directors reserve the right to review all applications and may deny use of the meeting room due to inadequate staff availability or overbooking.
• The fee for the use of the Meeting Room is $15 for an hour or $60 for the entire day, for private use or meetings which are not open to the public.
• For-profit events open to the public are asked to donate 10% of profits to the library to cover the use of the space.
• Library sponsored events, programs and meetings open to the public, and non-profit or educational use, are free of charge but must be limited to no more than three hours per week.
• Any person or entity organizing a public event or meeting at the library is responsible for creating promotional materials to advertise the event and providing these materials in a JPEG format to the Library Directors at least one week in advance for digital distribution to library patrons. All advertising outside of library channels is the responsibility of the person or entity organizing the event.  The advertising information must clearly indicate the event is not a library or City sponsored event.
• The library will provide a sandwich board for the event organizer to design and use in front of the library upon request.
• The person or entity reserving the Meeting Room space is responsible for communicating in writing the number of attendees of the event or meeting to the Library Directors within one week of holding the event.
• Any person reserving the Meeting Room is responsible for coordinating the setup and cleanup of the space and must leave the space in the condition they found it in.
• All use of the Meeting Room must comply with State and Federal Laws and must be in line with all other Library Policies.
• Large groups (10 or more individuals) and/or organized children’s groups wishing to visit the library should call ahead to inform staff or volunteers of their visit.
• Groups requesting a tour of the library must contact the Library Directors at least one week in advance to schedule this.
• Large groups visiting the library during library open hours are expected to comply with the Library Use Policy.